Completeness
All approved records are migrated or excluded with a documented rationale — proven by a record count reconciliation per object class.
GRC Tool Migration
GRC tool migration: switch without data loss
We migrate your ISMS, DSMS and BCM from your legacy system to the GRC tool of your choice — completely as a service, with a proven phase model, test migration and an agreed rollback procedure. Whether VamiGRC, OneTrust, Vanta, TrustSpace, Kertos or InterValid: your data, relationships and evidence arrive consistently.
6 phasesfrom discovery to hypercare
100 %records migrated or excluded with rationale
Go/No-Goproduction migration only with backup and rollback plan
Test systemtest migration separated from the production tenant
Changing tools is not starting over
The migration covers structured master and transactional data, relationships, documents and evidence from your existing ISMS, DSMS and BCM systems: organisational units, roles, assets, business processes, risks, measures and TOMs, records of processing activities, DPIAs, incidents and audit catalogues. History and status data are migrated where they are exportable, functionally required and approved in the migration scope.
We perform the migration entirely as a service. The approach is aligned with you before the start and tailored to your processes and corporate policies — every migration run has a version, run ID, input files, logs and approvals.
Five principles of every migration
These principles apply to every migration run — regardless of source and target system.
Integrity
Keys, relationships, owners and status values remain functionally consistent — no orphaned mandatory relationships in the target system.
Traceability
Every migration run has a version, run ID, input files, logs and approvals — documented in an audit-proof way.
Security
Migration data is transferred encrypted, processed with restricted access and deleted in a controlled manner after completion — processing exclusively in Germany.
Reversibility
Production migration only with a backup, a go/no-go rule and an agreed rollback procedure — in case of doubt, the legacy system remains authoritative.
Data transfer, quality assurance and cutover
How your data reaches the target system securely and verifiably.
Flexible import paths
Structured import from Excel/CSV, the target system’s REST API or prepared import packages for common GRC tools — the mapping is documented per object class in a versioned specification and approved by you.
Identities via IdP & SCIM
User accounts are not migrated but synchronised via your identity provider (e.g. Microsoft Entra ID) and receive permissions according to the rights and roles concept.
Standards catalogues included
ISO 27001, BSI IT-Grundschutz, B3S or GDPR are standard content of modern GRC tools and do not need to be migrated — existing assessments and evidence are mapped to the catalogues.
Two-stage acceptance
Test and production migration are accepted separately against defined criteria: record reconciliation, reference report, subject-matter samples, document checks and role tests. Critical defects block the release.
Cutover with a safety net
Change freeze in the legacy system, final export, import in a defined order, volume and integrity checks — only after the go decision does the new tool become authoritative. During the transition the legacy system remains available read-only, as far as its licence terms allow.
Security & logging
Encrypted transfer, processing and storage exclusively in Germany, access restricted to authorised project roles, and audit-proof logging of all imports, errors, corrections and approvals.
Our 6-phase model
Each phase closes with a documented result; your approval of the mapping specification and the test migration is a prerequisite for the production migration.
01
Discovery & workflow analysis
Capture modules, objects, fields, volumes, relationships, integrations and data quality; define target workflows. Result: as-is documentation and migration scope.
02
Mapping & data cleansing
Define source and target fields, transformations, keys and value lists; clean up duplicates and obsolete records. Result: approved mapping specification.
03
Test migration
Import a representative data set into the separate test system; verify volumes, relationships, permissions and reports. Result: test report with acceptance checklist.
04
Validation & refinement
Functional review by your subject-matter experts; correction of mapping and workflows; test run repeated if needed. Result: approval for production migration.
05
Production migration & cutover
Change freeze in the legacy system, final export, import in a defined order, volume and integrity checks, go/no-go decision. Result: production migration report.
06
Hypercare & training
User support for two to six weeks, resolution of remaining items, fine-tuning of workflows and reports. Result: closing protocol.
Is your migration ready to start?
Five questions on readiness — answer honestly, the result classifies your starting point.
1Can you produce complete, readable exports from your legacy system — including field and value list descriptions?
2Is your migration scope defined: which modules, object classes and history depth should be migrated?
3Are subject-matter contacts available for mapping review and acceptance?
4Has data quality been checked — duplicates, orphaned relationships and obsolete records identified?
5Do the licence and operating terms of your legacy system allow read access during the transition phase?
The self-check does not replace a discovery phase, but gives a first orientation for the initial consultation.
Resources & related topics
Deep dives and adjacent services.
Frequently asked questions on GRC tool migration
Answered briefly — we clarify the details in the initial consultation.
How long does a GRC tool migration take?
That depends on data volumes, modules and history depth. The phase model keeps every migration plannable: discovery and mapping define the effort, the test migration validates it. For the period after cutover we plan two to six weeks of hypercare.
Which tools can you migrate from?
In principle from any system that provides exports — via Excel/CSV, REST API or prepared import packages for common GRC tools such as OneTrust, Vanta, TrustSpace, Kertos, InterValid, ServiceNow or Atlassian. The mapping is documented per object class in a versioned specification and approved by you.
Will data or history be lost?
No — completeness is a principle: all approved records are migrated or excluded with a documented rationale, proven by a record count reconciliation per object class. History and status data are migrated where they are exportable and approved in scope.
What happens if the production migration fails?
A restore point is set before the production import. If the must-have criteria are not met, the agreed rollback procedure takes effect — the legacy system remains authoritative until the next run is approved.
Do user accounts have to be migrated?
No. User accounts are synchronised via your identity provider (e.g. Microsoft Entra ID) using SCIM and receive permissions according to the rights and roles concept — cleaner than any account migration.
Which GRC tool should we switch to?
That is your decision. With VamiGRC we offer our own platform for ISMS, DSMS and BCM — but we migrate just as readily to OneTrust, Vanta, TrustSpace, Kertos, InterValid or the tool already set at your organisation. On request we support the tool selection beforehand.
Ready to switch?
We assess your legacy system, define the migration scope and give you a reliable roadmap — to the GRC tool of your choice.